OnTime Meeting Manager is your one-stop organizer dedicated to making the process of organizing meetings quick and efficient, leaving you free to concentrate on what’s central to your business.

Booking rooms for meetings or even teleconferences should be an easy process. Most people would agree on that. Adding catering to the booking should not be much harder. However often organisations find that handling this procedure is a lengthy process that absorbs much more time than imagined.

If you consider some of the hidden "time consumers" like handling the entire approval workflow for catering and facility management it becomes clearer why this is true.

OnTime Meeting Manager is targeted at turning the entire process from invitation, meeting attendance, delivering catering and at the end doing the cost accounting into one fully integrated process.

Employee

Handle all your meeting process in one simple and user-friendly interface to optimize your preperation time.

As a daily user you will handle:

• Invitations
• Booking rooms & resources
• Order food & refreshments
• Arrange with facility about room setup
• Register external guests

Secretary

The secretary needs to have the big overview, so the focus is on handling several or many colleagues in one structured place.

Examples:

• Support secretary bookings on behalf of
• Approve booking requests on owned rooms
• See status and handle catering orders

Catering

The catering needs a place to handle all orders coming from the business and be able to prepare catering for those.

Examples:

• Handle catering orders with full workflow
• Interact directly with responsible person of the meeting
• Know what has to be done, when and where (Service Rosters)
• Make finale order corrections after the meeting has being held
• Export finale orders to accounting for internal invoicing

Facility

Within the corporation there is a need to book and handle resources and also know what preparations are needed in the different meetings.

Examples:

• Easy To-Do lists to see exactly where facility work is needed
• Handle recourse bookings including check-in/check-out functionality
• Automate systems like video conference equipment by integrating with Meeting Manager and Notes

Accounting

Accounting use a lot of time administrating internal invoicing of catering orders within the company. Therefore by using Meeting Managers export functionality, they can easily import all closed orders into the company ERP system.

Examples:

• Automatic import - No more typing in the paper orders in the ERP system
• See statistics on who bought what and how much by using self defined views in the Archive database